Job Description

Job Title: Associate Document Specialist 
Location: Parma, OH 44130
Pay Rate: $16.50 per hour
Schedule: Monday-Friday, 7:00 AM - 3:00 PM
Overtime: Possible based on workload

Job Summary:

The Associate, Document Specialist supports document management operations by preparing, scanning, inspecting, and assembling documents while meeting strict quality and productivity standards. This role is fast-paced and production-focused, requiring attention to detail, teamwork, and the ability to perform repetitive tasks accurately.

Key Responsibilities:

• Prepare and organize documents for scanning, including opening and separating mail
• Scan documents using Kodak scanners while meeting PS+ quality standards
• Inspect scanned documents for accuracy and completeness
• Compile, assemble, and bind documents per customer specifications
• Meet production goals, including Impressions Per Hour (IPH) and Time Productive standards
• Perform basic machine maintenance (clear jams, refill toner, report error codes)
• Complete required paperwork accurately and on time
• Maintain a clean and organized workstation to prevent errors
• Communicate issues or equipment problems promptly to management
• Perform additional duties as assigned

Work Environment & Physical Requirements :

• Production facility with moderate to high noise levels
• Combination of standing and sitting throughout the shift
• Frequent bending, twisting, and repetitive motion
• Ability to stand for up to 8 hours per day
• Ability to lift and carry materials weighing 10-50 lbs.
• Moderate stress environment with high-volume workloads

Requirements:

• High school diploma or equivalent
• Basic PC and computer navigation skills
• Basic typing skills
• Ability to read and understand instructions in English
• Ability to work effectively in a team environment
• Flexibility to adapt to changing priorities and workloads
• Ability to perform repetitive tasks while maintaining quality and accuracy
• Willingness to work overtime, weekends, or holidays as needed

Preferred Qualifications:

• Experience in document processing, printing, scanning, or mail operations
• Familiarity with scanning or printing equipment

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