Job Description

Position Overview

Position Summary

Under general direction, perform and coordinate with the Graduate School Specialist a variety of responsible administrative duties that support the daily operation of the Graduate School.

Requirements

Duties and Responsibilities:

• Coordinates data collection, data organization, and data reporting for the graduate school
• Analyzes data and provides reports in a clear and consistent manner to stakeholders
• Coordinates meetings and regular communications with graduate coordinators and other departments.
• Process applications, records and other general graduate school inquiries.
• Provides customer service to applicants and the general public regarding graduate school programs and processes.
• Performs a variety of administrative duties in support of the day-to-day operation of the Graduate School including but not limited to email correspondence, scanning, filing, mail distribution, and answering phone calls
• Predictable and regular attendance is required
• Perform other related duties as assigned

Minimum Job Requirements:

• Bachelor’s degree and a minimum of six months of relevant experience, or an equivalent amount of education and/or experience.
• Familiarity with Microsoft Office software is required
• Two years of related experience preferred.

Knowledge, Skills and Abilities:

• Ability to analyze and process data
• Ability to independently interpret a wide variety of policies and procedures
• Ability to write clear and concise reports/correspondence
• Ability to establish and maintain cooperative working relationships with staff, faculty, administrators, students, and others
• Ability to adjust, prioritize, and follow up in a dynamic work environment with interruptions via telephone and walk-in traffic
• Ability to follow processes; displays organizational skills and attention to detail
• Knowledge of office software, programs, and technologies
• Thorough knowledge of office management policies, methods, and procedures

Working Conditions

Physical Demand and Working Conditions:

• Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.
Letter of interest
Resume
Contact information for three references (blind or off-list reference checks may be conducted on finalists)
Transcripts (unofficial for application purposes)

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

Insurance

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that’s right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Paid Time Off

Full time exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.







Employee Educational Assistance Plan

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees' spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.

Job Tags

Full time, Work at office, Local area,

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